Tips for Moving an Office Across the Country

Moving from one residence to another can be extremely difficult and stressful, even when you are just moving across town.

Now, imagine if you are moving all the way across Canada from Montreal to Vancouver.

Next, what if you weren’t just moving your home, but you also had to move your entire business and corporate office, as well. It might seem impossible to contain the amount of stress that you would be feeling.

However, as big of a job as it can be to move your office, there are some things you can do that will help to make it somewhat easier on you. Lucky for you, we’ve decided to share these tips below. They aren’t going to make you suddenly love moving and decide to pen songs showing your affection for hauling boxes, but they will help to make things much more bearable.

Plan Your Move Carefully and Keep Everyone Informed

One of the most important things for you to do when you are moving the office is to make sure that everyone who will be affected knows about it. This includes your customers and clients, as well as your employees. Make sure they are aware early, so they can make plans whether they are coming with the company or not.

In addition, you will need to be sure that you get started on the actual plan for the move as soon as possible. Even after you have found another suitable building in the new location, there is plenty of work that will still need to be completed.

You will need to make sure that the AC and heating is on in the new place, along with the lights, the Internet, and any other utilities that you might need. This should all be done before you move, so you can get back to business as usual as soon as possible after you move.

Consider the logistics of moving, as well.

What can be packed first without there being an interruption in the services you offer?

What needs to be packed last?

Come up with a plan for packing away everything and putting it into boxes. The more planning you do now the easier the move will end up being.

Work With Professional Movers

Do you think that you can tackle a move this large all on your own?

Even those who have relatively small offices that they need to move quickly realize that this can be a monumental task. Rather than attempt to handle it by yourself, or only with the help of your employees, consider the benefits of working with the professionals.

They can make sure that everything is done correctly and that the items are safer when they are being moved and loaded, transported, and then unloaded again.

This can be important when you are moving some of your larger and more delicate equipment, such as your computers and printers.

They also have a wealth of experience moving these types of facilities, and they can take down and put up cubicles, they can move desks, and they have all of the tools needed to make the job easier and safer.

Think About the Address Change for Your Business Stationery and Website

When you are moving, this is something that you certainly don’t want to forget.

Make sure that you take the time to change your address on your website, and that you have new business cards, flyers, and other stationery printed. You don’t want to get to the new location and still have a lot of the old stationery that has not been updated.

If you do have a lot of items with the older address, consider getting some stickers with the new address on it that you can simply place over the old. This is a quick and easy solution until you get a new batch printed.

Make Sure Someone is at the New Building

You will need to have someone at the new building who can make sure that all of the lights are on and that everything is functioning properly.

You will also want to make sure that they are there when the moving truck arrives.

They will help to ensure that all of the items are unloaded and placed in the proper locations when the rest of the team arrives.

If you don’t have anyone at the building, the movers will not be able to get inside, and you will not get your belongings.

Plan for the Unpacking

Here’s something that many businesses forget to do when they are moving. They plan for the move all the way up until they have their furnishings and other items unloaded and delivered.

However, they do not account for the time it will take to get everything unpacked and to get the office into a state where everyone can start working again. It is important that you plan for a day or two of setting up.

If you can manage it, have the items delivered on a Friday, so you can have people come in to get things set up over the weekend.

This can help to minimize the amount of downtime that you have.

Get In Touch With Professionals for Some Assistance

Moving an entire office, whether you are moving to the other side of town or you are heading from Vancouver to Edmonton, will take a lot of work and careful planning.

Make sure that you are aware of just how much work it will take and think about the benefits of working with a professional mover.

Take the time to find and compare moving estimates and consider working with a third party to help you locate the right mover for the job rather than just hiring the first mover you find.

When you have great help with the move, and when you take the time to plan carefully, it can be much easier on you and everyone involved.

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Moving Tip

  • Get rid of the junk! Get rid of anything you don’t need or want, it will make packing that much easier and save you money.The more stuff you have will increase the time and or weight of the move and will cost you more money!
  • Do not move jewelry, money, coin collections, etc. Keep these items in your possession.
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